Optimize Entra ID Guest Management with n8n Workflow Automation

Streamline Microsoft Entra ID Guest Management with n8n Workflow Automation

Transform the way you manage Microsoft Entra ID (Azure AD) guest accounts with our comprehensive n8n Workflow Automation template. By leveraging the powerful capabilities of Microsoft Graph, SharePoint, and Teams, this workflow ensures seamless guest account governance, from identifying stale users to auditing deletions. Say goodbye to manual deletions and embrace efficient, automated management of guest accounts.

What this workflow does

• Weekly Scanner: Automatically run by the workflow, it utilizes the Microsoft Graph API to fetch all guest users and filter out those with no sign-in activity for over 90 days.
• Stages Deletions: Stale accounts are added to a SharePoint PendingGuestDeletions list, activating a 72-hour countdown for potential deletion.
• Alerts Sponsors: Notify the assigned manager in Microsoft Teams, ensuring they are aware of the impending deletion.
• Daily Executioner: This daily process checks the SharePoint records for expired deletion countdowns.
• Checks Exceptions: The workflow verifies if any guest is protected in the GuestRetentionExceptions list before proceeding with deletions.
• Deletes & Audits: Accounts are safely deleted from Entra ID and updated in the SharePoint staging list, ensuring a clear audit trail.

Use cases

• Automated Guest Management: Simplify the management of temporary guest accounts in large organizations.
• Efficient Auditing: Maintain accurate audit logs for compliance and verification processes.
• Timely Notifications: Ensure stakeholders are promptly informed of upcoming deletions and can make retention decisions.

Technical details

• Integrations: Incorporates Microsoft Graph, SharePoint, and Microsoft Teams for seamless operation.
• Nodes Used: Includes if, set, code, no op, sticky note, and HTTP request nodes.

Optimize your Microsoft Entra ID guest account management process with this robust n8n Workflow, designed for automation engineers and SaaS operators seeking efficiency and accuracy.