Optimize Event Ops with n8n, Google Workspace & Serper

Transform your event management operations into a streamlined, automated powerhouse with this comprehensive n8n workflow that integrates Google Workspace and Serper API to handle everything from venue sourcing to attendee registration in one seamless system.

What this workflow does

This professional-grade automation creates an integrated operations center that executes three critical phases:

• Strategic Sourcing & Setup: Triggered via n8n form, automatically logs event data in Google Sheets, reserves calendar time in Google Calendar, and leverages Serper API with Google Maps data to identify and rank the top 3 venue candidates in your target area
• Dynamic Venue Selection: Sends interactive HTML email to organizers, enabling one-click venue selection via secure webhook that instantly updates the entire ecosystem including calendar location and generates dedicated attendee database tabs
• Automated Registration Lifecycle: Serves high-performance HTML registration forms, validates and stores attendee data in event-specific Google Sheets, and dispatches professional confirmation emails through Gmail

Use cases

Perfect for Event Operations Managers handling multiple simultaneous events, Agency Directors coordinating client events across different locations, and HR Leads managing corporate gatherings, training sessions, and team-building activities. Ideal for organizations requiring centralized event data management with automated venue research and attendee tracking capabilities.

Technical details

Built with essential n8n nodes including:

• Form trigger for event initiation
• HTTP request nodes for Serper API integration
• Webhook nodes for venue selection workflow
• Gmail integration for automated communications
• Code nodes for data processing and validation
• Google Sheets for centralized data management
• Google Calendar for scheduling automation

Requires Google Workspace credentials and Serper API key from serper.dev. This workflow eliminates manual venue research, reduces registration processing time, and creates a unified event operations dashboard that scales with your organization's needs.