Outlook + GPT-4o Meeting Notes → Tasks & Decisions (n8n)

Turn your Outlook meetings into GPT-4o tasks and decisions—automatically in n8n

This n8n workflow listens to your Outlook meeting context, uses GPT-4o to extract key decisions and action items, and then creates corresponding items in Microsoft To Do—so nothing gets missed.

What this workflow does

• Captures meeting information (from Outlook) that includes the content you want analyzed for outcomes.
• Uses GPT-4o to read and summarize the meeting notes, identifying decisions and tasks.
• Formats results for clarity using HTML output and a Sticky Note step to present the processed notes cleanly inside n8n.
• Creates/updates tasks in Microsoft To Do based on the extracted action items.
• Handles failures with an Error Trigger so workflow issues are caught and can be addressed quickly.

Use cases

• Product and engineering standups: Convert talking points into To Do tasks with clear ownership-ready items.
• Client meetings: Turn commitments and decisions into actionable follow-ups in Microsoft To Do.
• Operations syncs: Extract decisions and next steps from recurring meetings without manual note-taking.
• SaaS teams: Keep execution aligned by ensuring every decision becomes a trackable task.

Technical details

• OpenAI node (GPT-4o) for meeting-note analysis into tasks and decisions.
• Microsoft To Do integration for task creation.
• Outlook as the source of meeting context.
• Code node for processing/structuring extracted results.
• HTML node for formatted notes output.
• Sticky Note node to display the processed meeting summary inside n8n.
• Error Trigger to surface workflow issues.