Slack Whiteboard to Jira Tasks & Notion Summary (OpenAI)

Turn Slack whiteboards into Jira tasks and a Notion meeting summary—automatically

This n8n workflow watches for new Slack image uploads, reads the whiteboard with OpenAI (gpt-4o) vision, then automatically creates Jira tasks and a Notion page containing the extracted project summary.

What this workflow does

• Triggers on new file uploads in Slack for your configured channel.
• Downloads the uploaded Slack image using the file’s private download URL.
• Uses OpenAI (gpt-4o) vision to extract a project summary and a task list returned as structured JSON.
• Splits the returned task array into individual items.
• Creates a Jira Task issue for each extracted task under your specified Jira project key.
• Creates a Notion page under your chosen Notion parent page ID that includes the extracted project summary.

Use cases

• After a brainstorming session, post the whiteboard image in Slack and instantly generate actionable Jira tasks.
• Convert team meeting notes (as images) into a shareable Notion summary—no manual copy/paste.
• For SaaS operators and automation engineers: keep planning artifacts in sync across Slack, Jira, and Notion with a single workflow.

Technical details

• Slack trigger for new file uploads (configurable slack_channel_id).
• OpenAI using gpt-4o vision to return JSON with a project summary and tasks.
• Jira to create one task per extracted item (configurable jira_project_key).
• Notion to create a page under a specified parent (configurable notion_parent_page_id).
• Workflow logic includes Set (configuration), Item lists (task splitting), and page/task creation steps.

Setup requirements

Connect Slack, OpenAI, Jira, and Notion credentials, verify gpt-4o vision access, confirm your Jira project key exists, and ensure the Notion integration can access the target parent page.