Streamline GDPR Requests with n8n and Microsoft Integration

Revolutionize Your GDPR Compliance: Effortlessly Manage Data Subject Access Requests with n8n and Microsoft Integration

Streamline your GDPR processes with this comprehensive n8n workflow designed to handle Data Subject Access Requests (DSARs) seamlessly. By leveraging powerful Microsoft integrations, this solution automates complex tasks like data discovery, reporting, and compliance logging, ensuring your GDPR responsibilities are met with precision and efficiency.

What this Workflow Does

• Receives a DSAR request via a secure POST webhook, validating essential information, such as the data subject’s email address.
• Initiates a Microsoft Graph eDiscovery case to conduct a tenant-wide search across all Exchange Online mailboxes for related communications.
• Performs asynchronous eDiscovery statistic estimations, fetching detailed counts and results upon completion.
• Scans SharePoint Online and OneDrive for Business, identifying pertinent files in the Microsoft 365 ecosystem.
• Uses a local Ollama model (via LangChain) to draft a concise DPO cover letter based purely on collected statistics.
• Compiles findings into a structured report, uploads it to a secured SharePoint library, updates a compliance register in Microsoft Excel, and notifies your DPO team with an email alert.
• Provides immediate webhook confirmation with relevant request metadata upon task completion.

Use Cases

• Data Protection Officers (DPOs): Automate the tedious process of handling DSARs, ensuring accurate data retrieval and reporting for compliance audits.
• IT Compliance Teams: Manage workload efficiently by automating GDPR data searches and report preparation.
• SaaS Operators: Integrate GDPR compliance management seamlessly into existing Microsoft 365 environments.

Technical Details

• Integrations: Microsoft Graph eDiscovery, SharePoint Online, OneDrive for Business, Microsoft Excel.
• n8n Nodes Used: Code, Wait, Merge, Webhook, Sticky Note, HTTP Request.
• OAuth2 Configuration: Requires Graph application permissions, e.g., eDiscovery.ReadWrite.All, with admin consent.