Telegram AI Law Office Scheduler: OpenAI + Google Calendar (n8n)

Telegram AI Law Office Scheduler that books consultations automatically—using OpenAI + Google Calendar (n8n)

Turn your Telegram bot into a virtual law office scheduler: collect client details, check Google Calendar availability, and automatically book 30-minute consultations—while notifying both the client and your internal secretary in Portuguese (Brazil). Built for n8n users and automation engineers who want an efficient, conversation-driven scheduling workflow.

What this workflow does

• Telegram trigger: Starts whenever a client sends a message to your Telegram bot.
• OpenAI agent + memory: Uses an OpenAI-powered agent to gather intake information, offer predefined time slots, and decide whether to reply, book, cancel, or escalate.
• Timezone-aware scheduling: Provides time slots in the America/Porto_Velho timezone.
• Google Calendar availability checks: When the agent requests calendar actions, the workflow checks availability—and can delete an existing event when needed.
• Structured JSON routing: Parses the agent’s structured JSON output to route the flow based on whether the action is a booking or a standard message.
• 30-minute booking: If booking is requested, creates a Google Calendar event including client and consultation details.
• Notifications: Sends a formatted confirmation to the client via Telegram and notifies the secretary via Telegram.
• Normal replies: If booking is not requested, the workflow sends the agent’s response back to the client through Telegram.

Use cases

• A law firm collects consultation requests on Telegram and books available times without manual back-and-forth.
• Your legal team receives instant secretary notifications whenever a meeting is confirmed or requires escalation.
• Clients get immediate confirmation and scheduling clarity through Telegram, in Portuguese (Brazil).

Technical details

• Integrations / nodes: Telegram, OpenAI (Chat Model), Google Calendar, plus workflow logic such as if, code, telegram tool, and sticky note.
• Setup requirements: Telegram bot credentials, OpenAI API credentials, Google Calendar OAuth2 credentials (with selected calendar ID), and a secretary Telegram chat ID for escalation/booking notifications.