Upwork Proposal Email Tracker: Outlook + Google Sheets (n8n)

Track every Upwork proposal update automatically—without opening your inbox

This n8n workflow monitors your Upwork notification emails in Microsoft Outlook, detects the proposal status from the email subject, and keeps a live log in Google Sheets—updating by Message ID to prevent duplicates.

What this workflow does

• Runs hourly on a schedule.
• Fetches emails from Outlook received in the last 75 minutes from upwork@email.upwork.com.
• Extracts key fields including subject, received time, Message ID, and a web link.
• Classifies each email into a status (Viewed, Interview, Hired, New Message, Declined, or Other) by checking keywords in the email subject.
• Writes to Google Sheets: it appends a new row or updates the existing row that matches the same Message ID.

Use cases

• Keep a clean, searchable proposal status tracker for active Upwork clients.
• Audit responsiveness by reviewing timestamps of Viewed, Interview, and Hired updates.
• Reduce manual spreadsheet updates when Upwork notifications arrive throughout the day.
• Support proposal follow-ups by logging New Message and Declined events instantly.

Technical details

• Microsoft Outlook integration to pull Upwork notification emails from upwork@email.upwork.com.
• Schedule Trigger to run the workflow hourly.
• Code step to classify status based on subject keywords.
• Google Sheets step to append or update rows using MessageId for de-duplication.
• Recommended sheet headers in row 1: Status, Subject, ReceivedAt, MessageId, Link.

Ideal for n8n users, automation engineers, and SaaS operators who want a reliable Upwork proposal email tracker using Outlook + Google Sheets.